Graduate Program Administrator

Job title: Graduate Program Administrator

Company: University of Texas at Austin

Job description: Job Posting Title: Graduate Program Administrator—-Hiring Department: Molecular Biosciences—-Position Open To: All Applicants—-Weekly Scheduled Hours: 40—-FLSA Status: Exempt—-Earliest Start Date: Immediately—-Position Duration: Expected to Continue—-Location: AUSTIN, TX—-Job Details:PurposeTo administer and coordinate a graduate program. Responsible for coordinating all phases of graduate program activities. Coordinates administrative activities of a graduate program within a college department or program. The Graduate Program Administrator reports to the Graduate Program Manager and Associate Chair for Graduate Education.ResponsibilitiesContinuing Student Coordination/ Graduate Program Administration: Assist with administration of the CMB, MIC, and BCH Graduate Programs with direction from the Graduate Studies Chairs, Advisors, Graduate Studies Committees, and MBS Associate Chair for Graduate Education. Coordinate Qualifying Exam Process for second year students and follow up exams. Oversee completion of routine degree processes (add/drops, change of records, late registration, grade changes, graduation, etc.) and submit special petitions with approval of Graduate Advisors and GSC Chairs. Monitor and ensure that every student holds an annual committee meeting following candidacy, completes degree milestones on-time, and is aware of their graduation requirements. Complete Program of Work for terminal master’s degrees.First-Year Coordination and Administration: Manage communications with incoming and onboarding students to ensure they have up-to-date information on getting started and managing their first semester at UT. Manage laboratory rotations’ documentation, student inquires, and evaluation, as well as data entry for assessment and hand-off of students to permanent labs at the end of the Fall semester. Execute coordination of “early” rotations in the summer prior to the first year, as well as “late” fourth rotations for students who fail to join a lab on schedule. Assist with planning and implementation of annual new student orientation for first-year graduate students in fall term.Graduate Student Recruitment: Assist Graduate Program Manager with all administrative aspects of annual recruitment events. Assist with strategic outreach efforts, including attendance at on- and off-campus conferences and events, respond to inquiries via phone and email from prospective students as needed throughout the year. Assist with data collection and entry for assessment of admissions practices. Assist with organization and maintenance of admission virtual interviews, crafting of offer letters, and data collection and entry for assessment of recruitment practices.Graduate Student Fellowships: Coordinate with ILSGP Senior Admin Associate to announce, gather, and submit Graduate Student applications for UT issued fellowships. Maintain records on students fellowships and their statuses.Reporting: Assist with data collection and entry for program assessments. Assist with survey distribution for student surveys.Communications: coordinate with ILSGP Senior Admin on creation and distribution of announcements and information across all media channels for appropriate graduate program audiences on a timely basis.Miscellaneous Duties: Attend Graduate Coordinator Network (GCN) meetings on behalf of the graduate programs. Assist with organization of monthly ILS Executive Meetings. Early morning, evening and weekend work may be required outside of the 8-5 time-frame during orientation, recruiting and annual retreat events. Travel to national conferences required 2-3 times per year.Required QualificationsBachelor’s degree. Five years of experience working with college students in an administrative or advising capacity. Experience with UT processing systems: Workday; DEFINE; FRMS.Relevant education and experience may be substituted as appropriate.Preferred QualificationsAbility to establish interpersonal relationships and communicate effectively. Ability to plan for and meet program deadlines. Experience in dealing with student issues and needs. Graduate coordinator experience.Salary Range$59,000 + depending on qualificationsWorking ConditionsMay work around standard office conditions.Work ShiftFlexible between, 7am – 6pm, Monday – FridayRequired MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.—-Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.—-Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.—-Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.—-Equal Opportunity Employer:The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.—-Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.—-Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.—-E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
[PDF] [PDF] [PDF] [PDF]—-Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Expected salary: $59000 per year

Location: Austin, TX

Job date: Sun, 14 Jul 2024 02:18:52 GMT

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