Job Title: Corporate Apostille and Legalization Client Service Representative
Company: Capitol Services
Date: 2024-07-29
Salary interval: hourly
Salary (min-max): 20.0 – 20.0 USD
Job level:
Company industry:
Description:
Capitol Services is currently seeking a
**Corporate Apostille and Legalization Client Service Representative**
to join our growing team!
Capitol Services was founded in 1978 and has become a leading provider of services to legal and financial professionals nationwide. Our mission is to provide friendly, high-value, and superior service to our clients amid a collaborative atmosphere that encourages a balanced work-life experience for our employees.
Named one of the “Best Places to Work” by the Austin American-Statesman, we know that it takes the right mix of passion, dedication, and fun to make a well-rounded workplace. Joining the Capitol Services team means working with a best-in-class, passionate team of professionals that truly cares about the work we do and the people we do it for. If that sounds like an environment you’d like to be a part of, we’d love to talk to you! Capitol Services is an equal opportunity employer.
**About the role:**
You will be working in our
**Austin, TX**
location providing support and service to clients by receiving and processing orders related to corporate public record filings and document retrieval, specifically apostille and legalization orders. This role involves working full-time in the office, Monday through Friday.
**What you will do:**
* Communicate with clients, coworkers, correspondents, jurisdiction employees, and others in a timely, effective, and professional manner
* Intake, review, organize, scan, and ship legal, personal, and business documents, safeguarding confidentiality
* Utilize systems to “build” transactions and release various portions of the order to coworkers, correspondents, or state/county offices for processing
* Generate proposals for clients, including fees and turnaround expectations
* Follow system prompts related to client preferences, Finance department warnings, and other information closely
* Access public record websites to retrieve publicly recorded documents and research filed documents
* Review, prepare, and submit filings, paying close attention to rules and regulations
* Maintain clear records throughout transactions to ensure accurate results and invoicing
* Obtain and maintain a Financial Crimes Enforcement Network (FinCEN) identification number
* Submit Beneficial Ownership Information Reports to FinCEN
**Who you are:**
* **Strong organizational and time management skills:**
You have the ability to multi-task and prioritize projects / assignments. You have strong attention to detail and exhibit a reasonable sense of urgency when processing orders to completion.
* **Excellent communication skills:**
You have excellent verbal and written communication skills. You communicate in both a professional and friendly manner with clients, coworkers, correspondents, and others. Previous customer service experience is a plus!
* **Adaptable:**
You are eager to use new tools and learn new processes and technologies. You can adapt to changing priorities while working in a fast-paced and high-stress environment. You have strong problem-solving skills to address any challenges that may arise.
* **Coachable:**
You have the ability to retain and implement instruction and training. You are open to learn and navigate our current processes and systems. You are not afraid to ask questions.
* **Positive attitude:**
You demonstrate a positive customer service attitude. You are courteous and polite, especially when navigating through difficult conversations, problems, or complaints that may arise.
* **Team player:**
You are able to work in both a team and independent setting. You tend to foster support and dependability towards your peers while also getting your individual tasks done within specific time constraints.
* **Reliable:**
You are able to work during our regular business hours at your assigned location. You are a punctual individual and able to follow an assigned work schedule. You are able to maintain client confidentiality at all times.
* **Technical competencies:**
You are comfortable using Microsoft software (Outlook, Word, and Excel) and interacting with Adobe PDF documents.
* **Office environment:**
You are able to remain in a stationary position 75% of the time. You are able to work 100% in-office.
**What we offer you:**
* $20.00 hourly rate
* 100% employer-paid medical, dental, and vision benefits for the employee
* 401(k) with scheduled employer contribution
* Employer-paid employee assistance program, as well as life and long term disability insurance
* Encouraged work-life balance including 4 weeks of paid time off, which begins accruing upon hire, and 10 paid holidays
* Access to building fitness center
* Office team events and learning development opportunities
**Please apply with both your resume and cover letter if you think you would make a great addition to our team!**
**Want to get to know us better? Check out our:**
Website: https://www.capitolservices.com/
Twitter: https://twitter.com/CapitolServices
Facebook: https://www.facebook.com/CapitolServices/
**Applicants have rights under Federal Employment Laws. Please review your rights below:**
***Equal Employment Opportunity (EEO):***
https://www.eeoc.gov/sites/default/files/migrated\_files/employers/poster\_screen\_reader\_optimized.pdf
***Employee Polygraph Protection Act (EPPA):***
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
***Family and Medical Leave Act (FMLA):***
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
***Please review our Privacy Policy, available at***
***https://www.capitolservices.com/privacy-policy/***
***, for information on our practices regarding your personal information***
